Component content management system


A component content management system is a content management system that manages content at a granular level rather than at the document level. Each component represents a single topic, concept or asset.

Overview

The CCMS must be able to track "not only versions of topics and graphics but relationships among topics, graphics, maps, publications, and deliverables." More often than not, the CCMS also contains the publishing engine to create the final outputs for print, web and e-readers.
Components can be as large as a chapter or as small as a definition or even a word.
Components in multiple content assemblies can be viewed as components or as traditional documents.
Although modular documentation is not necessarily XML-based, it is usually the case.
Standards include:
Challenges for the technical writers include topic-based authoring, that is shifting from writing book-shaped, linear documentation to writing modular, structured and reusable content component.
Each component is only stored one time in the content management system, providing a single, trusted source of content. These components are then reused within a document or across multiple documents.
This ensures that content is consistent across the entire documentation set. The use of components can also reduce the amount of time it takes to update and maintain content as changes only need to be made once, in one component.
Each component has its own lifecycle and can be tracked individually or as part of an assembly.
Component content management is typically used for multi-channel customer-facing content.
The solution can be a separate system or be a functionality of another content management system type.
Unlike a "simple" management system, the CCMS tracks the components. It tracks indirect and direct linking so that author can reuse safely content and check the applicability of changes.

Benefits

Benefits of managing contents at components level:
  1. Greater consistency and accuracy.
  2. Reduced maintenance costs.
  3. Reduced delivery costs.
  4. Reduced translation costs.
  5. Traceability.
Benefits of using a component content management system: